Position: Administrative Assistant
Location: Philadelphia, PA
Website: johnpomp.com

Job Description:

One of “Philly’s 100″ fastest growing companies for 2013, 2014 & 2015 is seeking an administrative assistant. We are a luxury handcrafted furniture & lighting co. with a focus on meticulous design. We offer a fast paced, charged, creative environment and are looking for a highly organized and knowledgeable admin with experience. Full time position available immediately.

Job Responsibilities include:

Administrative:

• Answer/direct incoming calls
• Respond to client inquiries via email and phone
• Take and deliver messages accordingly
• Intake and distribute mail as necessary
• Greet visitors and clients
• Intake and process project orders
• Follow up with clients weekly on projects for approvals or additional information
• Update/maintain an organized record of digital databases
• Organize and maintain sample library, sample returns
• Provide general support to operations manager/creative director

Shipping:

• Coordinate and schedule weekly shipments with various freight carriers (international and domestic) and process detailed shipping documents

Ordering:

• Maintain office supplies
• Follow up with vendors and assist production team with scheduling of deliveries
• Weekly ordering for the production departments
• Research competitive pricing for orders
• Maintain detailed records of vendors and consumables

Ideal candidate:

• 2+ years experience in administrative field
• Meticulous organization skills a must
• Experience with bookkeeping a plus
• Must be computer savvy (preferably mac) and proficient in QuickBooks, Microsoft Word, Excel
• Ability to multi-task, work independently and collaboratively with small team
• Photoshop, Illustrator a plus
• Detail-oriented
• Arts/crafts background a plus
• Creative problem solver
• Self-motivated
• Positive attitude

Salary position with benefits commensurate with experience

Contact: