Position: Administrative Assistant
Location: Philadelphia, PA
Website: johnpomp.com

Job Description:

One of “Philly’s 100″ fastest growing companies for 2013, 2014 & 2015 is seeking an administrative assistant. We are a luxury handcrafted furniture & lighting co. with a focus on meticulous design. We offer a fast paced, charged, creative environment and are looking for a highly organized and knowledgeable admin with experience. Full time position available immediately.

Job Responsibilities include:


  • Answer/direct incoming calls
  • Respond to client inquiries via email and phone
  • Take and deliver messages accordingly
  • Intake and distribute mail as necessary
  • Greet visitors and clients
  • Intake and process project orders
  • Follow up with clients weekly on projects for approvals or additional information
  • Update/maintain an organized record of digital databases
  • Organize and maintain sample library, sample returns
  • Provide general support to operations manager/creative director


  • Coordinate and schedule weekly shipments with various freight carriers (international and domestic) and process detailed shipping documents


  • Maintain office supplies
  • Follow up with vendors and assist production team with scheduling of deliveries
  • Weekly ordering for the production departments
  • Research competitive pricing for orders
  • Maintain detailed records of vendors and consumables

Ideal candidate:

  • 2+ years experience in administrative field
  • Meticulous organization skills a must
  • Experience with bookkeeping a plus
  • Must be computer savvy (preferably mac) and proficient in QuickBooks, Microsoft Word, Excel
  • Ability to multi-task, work independently and collaboratively with small team
  • Photoshop, Illustrator a plus
  • Detail-oriented
  • Arts/crafts background a plus
  • Creative problem solver
  • Self-motivated
  • Positive attitude

Salary position with benefits commensurate with experience


Kristin Langford
Operations Manager