The Treasurer manages the chapter’s financial resources. He/she oversees the financial planning for the group, recommending investment strategies to grow the group’s coffers. The Treasurer is available to all board members in the planning of all chapter initiatives that require a source funding. The Treasurer maintains all information pertaining to bookkeeping, the chapter’s checkbook, bank/investment accounts, annual reports, and historical spending records for events. He/she is also the keeper of important documents including insurance forms and non-profit status forms. The Treasurer is the guardian of the chapter’s funds, trustee of all accounts and keeper of the chapter’s financial records. The Treasurer receives and disperses funds and keeps a permanent record of monies received and paid out. The Treasurer is responsible for assuring that the chapter fulfills financial obligations to state and federal agencies as well as creditors.

Responsibilities

File financial reports with National, the IRS, and the State (if required)
Make sure the chapter’s IRS 990 form is prepared yearly
Prepare and file annual report with AIGA HQ (with President/Vice President)
Present year-end finance reports to the board
Keep board aware of income and expenses through monthly reports
Work with president and entire board to determine long-range financial goals
Work with board members to assure financial planning
Act as main contact for financial advisor, insurance agents and accountants
Assure timely payment of all invoices and bills
Issue invoices to sponsors/vendors
Keep accounts in good standing through monthly bookkeeping
Disperse and deposit funds, as needed
Prepare profit and loss statements for all events/programs
Make cash arrangements for each event
Maintain record of cash box transactions
Secure Commercial Liability and Directors and Officers insurance yearly
Secure liquor liability insurance for events, as needed
Sign all contracts, leases, and legal documents
Reimburse board/committee members for all approved out-of-pocket expenses
Make sure membership reimbursements are received monthly from AIGA National
Send letters of receipt and W-9 forms to chapter sponsors and donors
Ensure a complete set of files is delivered to the next Treasurer

Nominations must be submitted by Friday, July 15, 2016

Nominees need not be an AIGA member at the time of nomination, but will be required to join AIGA at the Supporter level ($150) if elected to a board position.

Self-nominations are welcomed, and encouraged.

How to Submit a Nomination

To nominate yourself or someone else, please prepare a PDF document with the following information, and email it to nominations@philadelphia.aiga.org.

Nominee’s name and nominated position
A resumé or CV highlights and brief bio
A short statement (200 words max) describing why he/she would make a valuable board member
Two references we may contact for more information
Letter of recommendations are welcome and encouraged

If you have additional questions, please contact us at nominations@philadelphia.aiga.org.