Position: Project Coordinator
Location: Fishtown, Philadelphia (Currently remote)
Website: Pixel Parlor
Start Date: 9/7/2020
Position Type: 90day Freelance to Permanent
Salary: Compensation commensurate with experience

Job Description:
Pixel Parlor is an award-winning design studio in Fishtown, Philadelphia that seeks to work with mission-based clients who strive to make a positive impact on the environment, social initiatives, communities, and business.

Our studio is in search of a project coordinator with extensive experience working in design and creative studios. This role will support the Creative Project Manager in managing all aspects of print, environmental, web and social media design for a wide range of clients as well as help the leadership team manage the success of the studio.

The ideal candidate should possess the desire to make an impact in a highly creative environment, while using their insight to provide our clientโ€™s with excellent communication and customer service, and a high-quality end product. This candidate should also exhibit a deep understanding of print and digital production processes to help support a team of various experience levels and promote project success.


  • Take ownership of key client accounts to ensure the appropriate resources are being allocated to provide ongoing successful deliverables.
  • Assist in quality control by proofing deliverables and edits when necessary
  • Offer key insights to improve process efficiency while upholding high quality standards
  • Work with Creative Project Manager to balance team workload
  • Maintain select client project management spreadsheets of ongoing jobs
  • Initiate new jobs for the client
  • Project startup in all systems
  • Organize weekly check-in calls with client when necessary
  • Assist Creative Project Manager in creating schedules and project timelines
  • Monitor and report on project progress
  • Track deliverables
  • Close communication loops
  • Support and direct team
  • Foster client relationships
  • Prepare invoicing
  • Implement and manage change when necessary to meet project outputs
  • Assign tasks and check the statuses of outstanding tasks
  • Communicate any issues with the team and client
  • Define tasks and required resources
  • Build and manage project team
  • Evaluate and assess result of project
  • Project closeout
  • Coordinating and collaborating with management team


  • Bachelors degree in design or communications-related field
  • Minimum of 5 years experience in a creative environment
  • Knowledge of techniques, tools, project and team management and problem solving strategies
  • Experience in strategic planning, risk management and/or change management, budgeting
  • Expertise in project management software tools (Basecamp, Paymo)

To apply: